Management System Document Controller

Location: Aberdeen

Bilfinger UK is a leading engineering and maintenance provider, supporting customers across the chemical & petrochemical, nuclear, oil & gas, pharmaceuticals & biopharma, power & energy, utilities, renewables and food & beverage markets. We enhance the efficiency of assets, ensuring a high level of availability and reducing maintenance costs.

We have extensive experience in offshore and onshore facilities; specialising in asset management services throughout all life cycle phases from consulting, engineering, manufacturing, assembly, operations, maintenance, and decommissioning.

This commitment is delivered by an experienced and highly competent workforce of over 4,500 employees operating from 14 offices in strategic industrial hubs, upholding the highest standards of safety, compliance and quality.

MAIN PURPOSE

We are currently looking for a Management System Document Controller to support Bilfinger UK Ltd in delivery of a quality service that achieves the requirements of the Company, Industry and International/National codes and standards.

MAIN RESPONSIBILITIES

• To act as a super-user of the document management system

• Timely, accurate and efficient preparation and management of documents

• Implement and maintain document control processes, procedures and system lists

• Oversee the lifecycle of documents from creation to archival

• Take charge of all management system document identification, classification and filing

• Responsible for processing of new, change and archive requests in the management system

• Ensure revised documents are accessible and assist in retrieval of documents as required

• Check the accuracy and formatting of management system documents

• Maintain a document register showing the relationship between old and new management system documents

• Collaborate and communicate with document owners, approvers and stakeholders

• Create document templates and formatting rules

• Train employees in document control processes and use of the management system

• Maintenance and production of monthly and ad hoc statistics and reports

• Prepare management system communication bulletins

• Maintain confidentiality around sensitive documentation

• Conduct frequent document and system audits and assist with external audits

• To support the business to look to simplify and rationalise the management system and documents held within

• To look for innovative ways to engage and communicate with management system users

• Engage in any other reasonable activity as requested by line management

• Providing support to Quality team with ACTIVE reporting system

• Co-ordination of technical libraries and transmittals

• To support the business to look to simplify and rationalise the management system and documents held within

• To look for innovative ways to engage and communicate with management system user

• Engage in any other reasonable activity as requested by line management

• Providing support to Quality team with ACTIVE reporting system

• Co-ordination of technical libraries and transmittals

Experience & Qualifications

• Demonstrable previous experience in a similar role

• Proficient in document management software

• Strong IT skills in Microsoft Office suite and SharePoint

• Proven skill for creating and implementing document control processes and systems

• Writing and Reporting skills

• Ability to analyse data and apply expertise to identify improvement opportunities

If you wish to speak to a member of the recruitment team, please contact 01224 246246.

Engineering & Consultancy | Bilfinger UK Ltd | Permanent | White-collar workers | Professional | HSEQ

Job Segment: Document Control, Document Management, Nuclear Engineering, Offshore Oil, Engineer, Administrative, Technology, Engineering, Energy

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