Position Number: 000348

Department: Alumni Affairs (Adm)

Employment Type: Permanent - Full-time

Months Per Year: 12

Essential Duties and Responsibilities:

• Manage the Executive Director’s calendar with delegated authority to adjust schedule when necessary.

• Provide day-to-day administrative support to the Executive Director, including scheduling department meetings with staff, constituents, vice chancellor and chancellor; coordinating and preparing materials for events and meetings.

• Monitor the departmental budget, reconcile expenditures, process invoices and reimbursements.

• Access Banner Advancement, Advancement Report Central and Banner SSB to pull alumni reports for the Executive Director and to review guest lists for alumni events.

• Arrange travel for the Executive Director and Alumni Engagement staff, as needed.

• Oversee stewardship activities for alumni volunteers.

Minimum Experience / Education:

Required Minimum Qualifications:

Graduation from high school and three years of progressively responsible administrative/office management experience; or graduation of a two-year secretarial science or business administration program and one year of experience as described above; or graduation from a four-year college or university, preferably with major emphasis on Business administration or a related field; or an equivalent combination of training and experience.

University Preferred Qualifications:

Graduation from high school and demonstrated knowledge, skills and abilities gained through five years of progressively responsible administrative/office management experience; or graduation of a two-year secretarial science or business administration program and three years of experience as described above; or graduation from a four-year college or university, preferably with major emphasis on Business administration or a related field and two years of progressively responsible administrative/office management experience; or an equivalent combination of training and experience.

Preferred Education Skills and Experience:

• Bachelor’s degree preferred.

• Two to four years of administrative experience, including supporting a senior level executive and managing a complex calendar.

• Prior experience in higher education, preferably in Alumni Affairs.

• Familiarity with UNC Charlotte and working knowledge of University systems such as Banner, 49er Mart and Purchasing Card (P-Card) is highly preferred.

• Experience with budget tracking, purchasing, processing invoices, reimbursements, and reconciliation of expenditures.

• Selected candidate will possess great customer service and relationship building skills.

• Strong written and verbal communication skills.

• Attention to detail and accuracy is essential.

• Excellent technical skills including proficiency in Microsoft Office, Google Suite, and web-based applications.

• Must be comfortable with learning new software platforms.