Posting Detail Information

Working TitleExecutive Assistant to the Director of Athletics

Position LocationFort Collins, CO

Work LocationPosition is fully in-office/in-person

Research Professional PositionNo

Posting Number202400740AP

Position TypeAdmin Professional/ Research Professional

Classification TitleTechnical/Support III

Number of Vacancies

Work Hours/Week40

Proposed Annual Salary Range$55,000 -- $75,000

Employee Benefits

Colorado State University is not just a workplace; it’s a thriving community that’s transforming lives and improving the human condition through world-class teaching, research, and service. With a robust benefits package, collaborative atmosphere, commitment todiversity, equity and inclusion (https://inclusiveexcellence.colostate.edu/about/) , and focus on work-life balance, CSU is where you can thrive, grow, and make a lasting impact.

• Review our detailed benefits information here. (https://hr.colostate.edu/wp-content/uploads/sites/25/2021/01/benefits-summary-afap.pdf)

• Explore the additional perks of working at CSU here.

• For the total value of CSU benefits in addition to wages, use our compensation calculator (https://hr.colostate.edu/total-compensation-calculator/) .

• Lastly, click here for more information about why Fort Collins is consistently ranked in the top cities to live in (https://hr.colostate.edu/prospective-employees/our-community/) !

Desired Start Date

Position End Date (if temporary)

To ensure full consideration, applications must be received by 11:59pm (MT) on05/27/2024

Description of Work Unit

Founded in 1870, Colorado State University is among the nation’s leading research universities and enrolls approximately 32,000 undergraduate, graduate, and professional students. Located an hour north of the Denver metro area, Fort Collins is a vibrant community of approximately 157,000 residents that offers the convenience of a small town with all the amenities of a large city. Fort Collins is situated on the Front Range of the Rocky Mountains with views of 14,000 foot peaks, and offers access to numerous cultural, recreational, and outdoor opportunities.

The Colorado State University Department of Athletics sponsors 16 men’s and women’s intercollegiate sports and competes as a member of the NCAA Division I- FBS and the Mountain West Conference. The University is located in Fort Collins, Colorado, 65 miles north of Denver. More information on the University and its intercollegiate athletics program can be found at www.csurams.com and www.colostate.edu.

Position Summary

The primary responsibility of this position is to provide professional administrative support to the Director of Athletics and their executive team.

Required Job Qualifications

• Bachelor’s degree required, preferably in Business, Marketing, Management, Public Relations, Human Resources, Communications, HPER , HES , Sports Management/Administration, Recreation, Education, Economics, Liberal Arts, Sociology or any other field related to duties and responsibilities

• Minimum of two years of comparable work experience with executive level management

• Proficiency with a wide variety of technology applications, including Microsoft Office

• Experience working with sensitive/confidential matters and internal/external constituents

• Experience working independently, in a self-directed manner with minimal supervision

• Willingness to work extended hours including evenings, weekends and holidays

• Excellent written and verbal communication, organizational, public relations and interpersonal skills

• Must have a valid driver’s license or the ability to obtain a driver’s license or access to a licensed driver by the employment start date

Preferred Job Qualifications

• Experience working within intercollegiate athletics, preferably at the NCAA DI ( FBS ) level

• Knowledge of NCAA governance, structure and rules

• Knowledge of higher education policies, procedures and governance structure

Diversity Statement

Demonstrated knowledge of, and relevant ability with, culturally diverse communities among potential target and constituent populations.

Essential Duties

Job Duty CategoryAdministrative Responsibilities

Duty/Responsibility

• Plan and prioritize athletic director/executive team’s time and schedules, including meetings, travel and events, upcoming activities and deadlines

• Serve as liaison between athletic director/executive team and internal/external constituents including various university offices/staff, NCAA , MW Conference, donors and supporters of the department, alumni, corporate sponsors, media reps, local/regional government and business entities

• Manage day-to-day operations of administrative office suite ensuring a professional and welcoming environment, efficient and productive workflow and appropriate response to critical issues

• Assist in day-to-day operations of the department including compiling and disseminating information, policies and procedures; scheduling and facilitating presentations, meetings, workshops, etc.; and scheduling appropriate facilities

• Facilitate and/or assist with select special events, including but not limited to student-athlete fall welcome back event, graduation receptions (including overseeing and ordering awards/gifts) and staff events

• Handle daily volume of incoming communications through various mediums in order to identify issues, prioritize items and assist with successful follow-up/resolution

• Apply knowledge of basic principles, rules, regulations, policies, precedents and other guidelines/objectives to communicate with staff, coaches, student-athletes, parents, prospective students, university personnel, conference and NCAA personnel, officials and the public to answer inquiries, provide information, assist and resolve problems

• Serve on department committees as needed or as liaison for Director of Athletics

• Perform other duties as assigned

Percentage Of Time70

Job Duty CategoryHuman Resources Responsibilities

Duty/Responsibility

• Assist with search committees, employee hiring processes/procedures and new employee orientation

• Assist with human resources database input including position descriptions, position announcements, postings and communication

• Assist in review of department applications and search committee/supervisor communication and applicant follow-up

• Assist with travel plans, interview itineraries and communication for position candidates.

Percentage Of Time15

Job Duty CategoryProject Management

Duty/Responsibility

• Coordinate and provide on-going support for special projects, including but not limited to production of the annual Student-Athlete Handbook, student-athlete surveys, and commencement events

• Assist with preparation of presentation materials for Director of Athletics and/or executive team for special projects

Percentage Of Time15

Application Details

Special Instructions to Applicants

CSU is committed to full inclusion of qualified individuals. If you are needing assistance or accommodations with the search process, please reach out to the listed search contact.

To apply, please upload a cover letter that addresses the required and preferred job qualifications, a resume, and the contact information for three professional references. References will not be contacted without prior notification to candidates.

Conditions of EmploymentPre-employment Criminal Background Check (required for new hires)

Search Contactath_athleticjobs@mail.colostate.edu

EEO Statement

Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity/expression, or pregnancy in its employment, programs, services and activities, and admissions, and, in certain circumstances, marriage to a co-worker. The University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity and equal access institution and affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. TheOffice of Equal Opportunity (https://oeo.colostate.edu/) is located in 101 Student Services.

The Title IX Coordinator is the Director of the Office of Title IX Programs and Gender Equity, 123 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-1715,titleix@colostate.edu.

The Section 504 and ADA Coordinator is the Director of the Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836,oeo@colostate.edu.

The Coordinator for any other forms of misconduct prohibited by the University’s Policy on Discrimination and Harassment is the Vice President for Equity, Equal Opportunity and Title IX, 101 Student Services Building, Fort Collins, Co. 80523-0160, (970) 491-5836,oeo@colostate.edu.

Any person may report sex discrimination under Title IX to theOffice of Civil Rights, Department of Education (https://www2.ed.gov/about/offices/list/ocr/docs/howto.html) .

Background Check Policy Statement

Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.

References Requested

References Requested

Minimum Requested3

Maximum Requested3

Supplemental Questions

Required fields are indicated with an asterisk (*).

• • Do you have a bachelor’s degree in Business, Marketing, Management, Public Relations, Human Resources, Communications, HPER, HES, Sports Management/Administration, Recreation, Education, Economics, Liberal Arts, Sociology or any other field related to duties and responsibilities?

• Yes

• No

• • Do you have a minimum of two years of comparable work experience with executive level management?

• Yes

• No

• • Are you legally eligible to work in the United States?

• Yes

• No

• • Are you willing to work extended hours including evenings, weekends and holidays when necessary to meet the business needs of the department?

• Yes

• No

Applicant Documents

Required Documents

• Cover Letter

• Resume

Optional Documents