Job Title: Executive Assistant 

Full-time

POSITION SUMMARY

Association Executive Assistant and Communications role is a multifaceted position that combines administrative support for the General Manager with responsibilities related to communications and community outreach. This position plays a crucial role in facilitating efficient operations, maintaining effective communication channels, and fostering positive relationships with residents, board members, and the community.

KEY RESPONSIBILITIES

·         Develop and execute communication strategies to effectively engage residents, promote community                    events, and disseminate information about HOA initiatives, policies, and programs.

·         Manage communication channels, including the HOA website, newsletters, and email distribution lists.

·         Create content for communications materials, such as newsletters, flyers, brochures, and digital signage,            ensuring accuracy, consistency, and adherence to branding guidelines.

·         Respond to inquiries and concerns from residents, providing information, assistance, and referrals as                  needed.

·         Provide administrative support to the General Manager, including managing schedules, arranging                          meetings, and handling correspondence.

·         Prepare and distribute agendas, minutes, and other materials for board meetings, committee meetings,              and community events.

·         Cultivate positive relationships with residents, board members, committee members, and other                            stakeholders through regular communication and engagement initiatives.

·         Collaborate with committees and volunteers to develop and implement community enhancement                          projects, social activities, and volunteer opportunities.

·         Being trained in and using applicable management software programs utilized for the Association.

·         Performing other duties as assigned.

MINIMUM QUALIFICATIONS (KNOWLEDGE, SKILLS, AND ABILITIES)

·         Bachelor's degree and/or 3+ years' experience in communications, public relations, business                                 administration, or a related field.

·         Previous experience in executive support, communications, or community relations, preferably in a                      homeowners' association, nonprofit organization, or similar environment.

·         Excellent written and verbal communication skills, with the ability to communicate effectively with                        diverse audiences and stakeholders.

·         Strong organizational and project management skills, w